Chapter 1 General Stipulation
1. The Association shall be a non-profit making organization which shall be known as Standard Chartered Bank Local Officers’ Association.
2. The registered address of the Association shall be c/o Standard Chartered Bank, 4-4A Des Voeux Road, Central, Hong Kong.
Chapter 2 Objects of the Association
3. The objects of the Association shall be to promote the welfare of its members and to discuss matters regarding improvement of the Bank’s services and staff welfare with the employer.
Chapter 3 Membership
4. Membership is open to any Local Managerial Officer who holds the personal grading of M14 and above and is willing to abide by the Constitution of the Association. An ex-member may be re-joined the Association subject to recommendation of at least 3 existing members and new member approval process.
5. All members shall be entitled to use all the facilities and participate in all social and recreational activities of the Association and shall have the rights to attend the General Meetings or Extraordinary Meetings to elect, propose and vote therein. All members will be entitled to be elected Committee Members of the Association but not that Chairperson / ViceChairperson / Treasurer.
6. Retired/Resigned members can retain their privilege to use all the facilities and participate in all social and recreational activities of the Association if they maintain their membership. They shall have the rights to attend the General Meetings or Extraordinary Meetings to elect, propose, vote or to be elected Committee Members of the Association. Their monthly contributions to the Association should be continued unless they want to terminate their membership.
7. All members of the Association must abide by the Constitution of the Association and the resolutions passed by the General and Extraordinary Meetings and pay the prescribed membership subscriptions.
8. The committee may expel from the Association a member who commits any one of the following offence:-
a. Unauthorized use of the name of the Association thereby causing loss to the Association or impairing its reputation.
b. Persistent failure to pay membership fee after a written warning of expulsion is served by the Association.
c. Conviction of a serious criminal offence.
Chapter 4 Organization and Functions and Power
9. The supreme authority of the Association shall be vested with the General Meeting, during recess of which the Committee shall be the executive organ.
10. The Committee shall comprise 9 members who shall be elected in the Annual General Meeting. Voting can be in person or by writing signed by the member. The Committee shall consist of a Chairperson, Vice-Chairperson, Secretary(ies) and Treasurer(s) who shall be elected as between the 9 members.
11. If the Chairperson vacates his / her office he / she shall be succeeded by the Vice-Chairperson. If the post of Vice-Chairperson, Secretary(ies) or Treasurer(s) is vacant, such post shall be taken over by any Committee Members elected from among themselves.
12. All the Committee members shall serve gratis. Their tenure of office shall be two years but they shall be eligible for re-election.
13. Proceedings in the Annual General Meeting.
a. To decide on the policies of the Association and on any innovation which the Association may require.
b. To elect the new office-bearers.
c. To adopt the financial report of the Association
14. Functions and Powers of the Committee.
a. To implement the resolution passed by the General and Extraordinary General Meetings.
b. To prepare the Budget.
c. To attend to the daily affairs of the Association.
d. To make recommendation to the General Meetings.
15. Functions and Powers of the various Committee Meetings.
a. The Chairperson shall represent the Association, direct the various officers in their work, take overall charge of the work of the Association and preside over all meetings.
b. The Vice-Chairperson shall assist the Chairperson in his / her work and act for him / her when the Chairperson is absent, on leave, or his / her vacated his office.
c. The secretary shall attend to all secretarial work of the Association.
d. The Treasurer shall take charge of the financial matters of the Association. He shall make financial reports to the Committee and an annual financial report to the Annual General Meetings.
Chapter 5 The Meetings
16. The Annual General Meetings shall be held annually in May and shall be convened by the Chairperson. Members shall be notified of the Meeting 7 days in advance in writing. The quorum of the meeting shall be formed by 25% of the total members. If the quorum cannot be formed at the first convocation the meeting shall be adjourned and be held within 21 days. For the second convocation, the members shall be notified of the meetings 7 days in advance in writing and the second convocation, any member of the members present at the meeting shall constitute the quorum.
17. If necessary, an Extraordinary Meeting may be held upon the request of either a majority of the Committee members or over 10% of the total members of the Association, who shall raise such a request to the Chairperson in writing, bearing the signatures. Upon the receipt of such a request, the Chairperson shall convene the meeting within two weeks. Quorum of the meeting and way of notifying the members shall be the same as that of the Annual General Meeting. However, discussion held and resolutions passed at the meeting shall be confined to only those pointes listed in the requisition.
18. The Committee members shall hold a regular meeting bimonthly. The quorum of the Meeting shall be formed by 70% of the Committee members, and they shall be notified of the meeting 7 days in advance in writing.
19. If both the Chairperson and the Vice-Chairperson are absent from a meeting, those Committee members present shall elect from among themselves an interim Chairperson to preside over the meeting.
20. Motions at all meeting shall be carried by the approval of over half of all those present. If a tie occurs in voting, the Chairperson of the meeting shall put in his / her casting vote for the decision.
Chapter 6 The Election
21. The Committee members shall be elected once every two years by secret ballot, before the Annual General Meeting every term, the Secretary shall distribute to each member a form in which the member is requested to nominate Committee members. The result will be announced at the Annual General Meeting. If a tie occurs in votes, the decision shall be made by drawing lots.
Chapter 7 Funds of the Association
22. Sources of the funds – Monthly / Annual Membership Fee collected from the members. The fee collection methods and channels may be changed subject to resolution passed at the Committee meeting.
23. The members shall pay a Membership Fee of HK$30 per month.
24. Funds of the Association shall be deposited with a bank. Withdrawals from the bank account require two signatures among the Chairperson, the Vice-Chairperson, the Secretary(s) and the Treasurer(s), one of which must be the treasurer. Apart from the recurrent expenditures, monthly extra-ordinary expenses totalling HK$1,000.00, approval from the Chairperson, but if the sum exceeds H$1,000.00, approval from the executive Committee shall be obtained before the money may be used.
Chapter 8 Debts and Liabilities1
25. In case the Association should be involved in any debts or liabilities, it shall be the responsibility of all the Committee Members of the term in which such debts or liabilities to meet the debts or liabilities.
Chapter 9 Appendix
26. In case the Associate should dissolve, the decision shall be made in the General or Extraordinary Meeting and be assented to be over 50% of the all the members. Any remaining assets of the Association upon its dissolution shall be donated to local charitable organisation.
27. Any amendment to this Constitution shall be passed by the General or Extraordinary Meeting and approved by the Register Societies before it comes into effect
Agree and Accept SCBLOA Constitution
Modal title
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